Tone & Rewriting
Make Text Formal template and format
A formal text follows a predictable format, and once you know the sections you never have to think about layout again. Here is the standard structure with a copy-paste template, plus a tool to fill it in from your own notes.
How to use this reference
Use these swaps as a checklist when formalizing your own text. The skeleton covers the greeting, the purpose line, and the sign-off; the swap list covers the most common casual phrasings.
Example
Copy-ready reference · Input
A reusable formalizing reference.
Result
Skeleton: Dear [Name], → I am writing to [purpose]. → [Details]. → Thank you for your [time/consideration]. → Best regards, [Your Name] Common swaps: can’t → cannot · won’t → will not · asap → as soon as possible · thx → thank you · gonna → going to · I need → could you please · hey → hello/dear
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The tool behind this page
FormalizeTurn casual writing into polished professional text.More in Tone & Rewriting
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