Tone & Rewriting
How to write a formal message
Writing a formal message well is mostly about order and restraint. This guide covers what to include, what to leave out, and how to turn a quick chat message into something you can send to anyone at work. There is a tool at the end if you would rather start from a draft.
Writing a formal message that gets read
1. Lead with the point: the change, the request, or the update. 2. Give the one piece of context the reader needs, not the whole story. 3. State any action required and by when. 4. Keep it under five sentences; a formal message that needs scrolling is an email.
Try it now
Example
Worked example · Input
remind everyone timesheets are due friday
Result
Good afternoon, team. A reminder that timesheets for this week are due by end of day Friday. Please submit yours through the usual system and let me know if you run into any issues.
The tool behind this page
FormalizeTurn casual writing into polished professional text.More in Tone & Rewriting
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